Member Submissions

Manage content requests for newsletter, Members Garden, and YouTube features

📧 Send Submission Request Email

Automatically send a beautifully formatted email to all FCOS members requesting submissions for the monthly newsletter and Members Garden.

📋 Email Will Request:
  • Orchid Photos - with genus/species, growing conditions, member name, email, city
  • Growing Stories - success stories, challenges, rescue tales
  • Care Articles - tips, techniques, seasonal advice
  • Video Content - demos, time-lapses, collection tours
  • YouTube Features - member showcases and educational content
Ready to send
Send a test first to see how the email looks before sending to all members.

⏰ Submission Deadline Reminders

Send gentle reminder emails to members who haven't submitted content as the deadline approaches.

Targets members who haven't submitted yet

📊 Members Garden Statistics

-

Total Submissions

-

This Month

-

Active Contributors

-

Photo Submissions

-

Story Submissions

-

Engagement Rate

🔗 Neon One Email Campaign Integration

These submission emails integrate seamlessly with your Neon One CRM system:

Required Email Templates
  • FCOS_SUBMISSION_REQUEST - Main submission request
  • FCOS_SUBMISSION_REMINDER - Deadline reminders
  • FCOS_SUBMISSION_THANKS - Thank you for submissions
Automation Features
  • Sends to all active FCOS members
  • Tracks email open and click rates
  • Integrates with member database
  • Automatic thank you emails

🌱 Members Garden Google Form Setup

The submission emails direct members to a Google Form that collects:

Photo Submissions
  • Orchid photos (high resolution)
  • Genus and species/hybrid name
  • Growing conditions and medium
  • Light and watering schedule
  • Member name and location
Content Submissions
  • Growing stories and experiences
  • Care tips and techniques
  • Video content for YouTube
  • Member contact information
  • Permission for newsletter use
Note: Update the Google Form ID in the member_submission_email_template.py file to connect to your actual Members Garden form.

🔄 Submission Process Flow

1. Email Request

Send to all members via Neon One

2. Form Submission

Members fill out Google Form

3. Content Review

Admin reviews and approves

4. Publication

Featured in newsletter & gallery